Faculty Services Office Assistant - College of Business Job at Oregon State University
This recruitment will be used to fill one part-time (a maximum of 20 hours per week) Office Assistant position for the Faculty Services Office in the College of Business at Oregon State University (OSU).
This is an exciting position in a fun, fast-paced office – the position is a mix of customer service, administrative support and building care within Austin Hall. Hours are flexible around your class schedule and are during the work day – between 8am and 5pm, Mon-Fri. You’ll get a chance to learn a lot of new skills and work with fun people who want to see you succeed!
This is an exciting position in a fun, fast-paced office – the position is a mix of customer service, administrative support and building care within Austin Hall. Hours are flexible around your class schedule and are during the work day – between 8am and 5pm, Mon-Fri. You’ll get a chance to learn a lot of new skills and work with fun people who want to see you succeed!
*Cannot be a College of Business student for this position *
Pay rate will be $14.50 per hour
50% Administrative/Customer Service:
- Scanning, printing, copying, record keeping, data entry, generating documents
- Greeting/receiving/directing customers and visitors
- Processing and delivering mail
- Delivering packages to on-campus departments
- Monitoring and ordering inventory through online eProcurement system
- Assisting faculty with small projects
- Assisting with faculty-sponsored events
- Other administrative duties as needed
50% Building Maintenance:
- Vacuuming, dusting, mopping, sweeping
- Cleaning surfaces such as tables, equipment, windows, and whiteboards
- Submitting service requests to university departments, such as Campus Recycling and Surplus
- Other light maintenance tasks as needed
- (Please note: During the COVID virus pandemic, some of these duties may shift in priority and will fluctuate as needed).
This position deals with sensitive data and will require FERPA training and a Criminal History Check.
*Cannot be a College of Business student for this position *
Full Employment Eligibility Requirements can be found here:
http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
- Must meet the applicable minimal enrollment standard
- High School student: Regularly enrolled in a high school or participating in a home-schooling program
- Undergraduate and post-baccalaureate student: 6 credit hours per term
- Undergraduate international student: 12 credit hours per term*
- Graduate student officially admitted to Graduate School: 5 credit hours per term
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*
- International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
- Ability to take initiative
- Positive attitude, reliable, punctual, and trustworthy
- Good verbal and written communication skills
- Ability to follow up after a task is completed
- Ability to prioritize tasks
- Ability to problem solve with minimal supervision
- This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.
*Cannot be a College of Business student for this position
*
Preferred (Special) Qualifications
- Experience with Microsoft Outlook
- Experience answering inquiries in person, via phone, or email
- Experience handling confidential information
- Proficient in Microsoft Word, Excel, and Adobe
- Experience working in a database
Work study students are encouraged to apply!
Working Conditions / Work Schedule
Workplace is a typical office environment during normal working hours (8am to 5pm). Physical requirements may include remaining in a stationary position, such as sitting or standing while completing a task, and maneuvering supplies up to 50 lbs.
Applicants must be able to work a minimum of a 2 hour shift, but ideally will be available for 3-4 hour shifts. Students should be available to work 6-15 hours per week during the term. Student Office Assistants generally do not work during term breaks or during summer term.
Posting Detail Information
Posting Number
P09601SE
Number of Vacancies
1
Anticipated Appointment Begin Date
03/27/2023
Anticipated Appointment End Date
Posting Date
02/24/2023
Full Consideration Date
03/02/2023
Closing Date
03/09/2023
Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
- A Resume
- A Cover Letter
For additional information please contact:
Brian Seale at
brian.seale@oregonstate.edu
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval.
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