Administrative Office of the Courts

Business Unit: 23200

Financial Specialist Senior or Financial Specialist, #00027771-23200, Full-Time, Perm, in Albuquerque, NM

# of Positions: 1

Opening Date: 11-30-2022 - Close Date: 12-21-2022

Job Pay Range: Financial Specialist Sr. II: $21.382 - $42.763 or Financial Specialist HH: $18.974 - $37.947

Target Pay Range/Rate: Financial Specialist Sr. II: $21.382 - $26.727 or Financial Specialist HH: $18.974 - $23.717

The Second Judicial District Court is recruiting for a Full-Time, Classified, Financial Specialist Senior or Financial Specialist position, #00027771-23200, for the Fiscal Services Division, in Albuquerque, NM. GENERAL STATEMENT OF DUTIES - Financial Specialist Senior: Acting under general supervision perform a full range of accounting and fund management functions. Financial Specialist: Acting under general supervision provide reliable fiscal and accounting services to the court/judicial entity and other state agencies. Finalist(s) may be subject to criminal background check.

EXAMPLES OF JOB DUTIES

The Financial Specialist Senior is responsible for preparing, reviewing, correcting, auditing and approving various accounting documents and financial records to ensure proper usage of budget, funds and expenditures.

Ensures compliance with state accounting guidelines and provides information to external auditors.

Maintains general ledgers and reconciles monthly reports.

Prepares, develops and implements budgets and may monitor payroll and benefit expenditures.

Reviews cash and surety bonds on a monthly basis, maintains collateral for surety and transfers bonds to other jurisdictions for out-of-country cash bond payments and for Grand Jury indictments.

Manages and assists with various grants and monitoring expenditures and revenue while ensuring compliance with grant conditions.

Prepares and submits claims for reimbursement on grants, contracts and intergovernmental agreements.

Prepares payment and journal vouchers, operating transfers, and financial statements.

Pays invoices and interacts with vendors.

Requests refunds of filing fees or other fees as ordered by the court and collects Non-Sufficient Funds (NSF) owed to the court.

Prepares and tracks statistical reports used for budgets and assists in budget preparation.

Tracks capital inventory and keeps current records of all fixed assets.

Oversees recordings of warrants and initiatives warrant cancellations.

Prepares for and participates in the annual external audit.

Assists with reconciling financial reports.

Manages refund/suspense fund and processes jury/witness fees.

Oversees or prepares deposit report and monies to State Treasure’s Office.

Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and Administration (DFA).

Participates in external audit processes with Judges and court staff.

Reconciles and processes third party credit card payments and E-Payment Deposits for courts statewide.

Serves as a point of contact for Department of Finance Authority vendor file, journaling deposits and processing W9s for vendors.

Provides consultation, training, resources and professional support to judges, court managers and staff statewide.

Travels to courts statewide to provide trainings on End of Month Reporting, Stale Dated checks and over-payments.

Assists with training court staff regarding financial functions.

Initiates or conducts Requests for Quote (RFQ) and may make recommendations or purchase goods/services based on RFQ.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of financial and case management systems; accounts payable and receivable; general ledger accounting systems; Governmental Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards Board pronouncements (GASB); fraud control practices and procedures; internal and external audit procedures; trust accounts; federal, state and local rules and regulations pertaining to grants; inventory processes and budgeting processes.

EXAMPLES OF JOB DUTIES

The Financial Specialist is responsible for preparing, processing and posting vouchers, operating transfers, encumbrances, warrants and warrant cancellations.

Posts monthly financial transactions into accounting software and reconciles reports.

Prepares cash receipts and daily deposits, verifies cash balances, and ensures funds are posted to the correct account and cash fund balances for obligations, and follows up on non-sufficient fund checks.

Assists with budget projections and prepares reports for use in financial control and budget analysis.

Reviews vouchers, invoices, deposits and other financial documents for accuracy.

Logs and reconciles bank statements to daily receipts and monthly reports.

Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and Administration (DFA).

Tracks capital inventory and keeps current records of all fixed assets.

Prepares and monitors bank and procurement card reconciliations.

Prepares data report for bank.

Processes and prepares reports and cash transfers to the State Treasure’s Office (STO).

Works with federal grants.

Assists in training court staff in fiscal responsibilities.

Assists in updating financial procedures manual and resource documents.

Reviews cash and surety bonds on a monthly basis and maintains collateral for surety.

Prepares reports and operating transfers for unclaimed properties.

Coordinates accounts receivable and generates receipts for incoming payments.

Reconciles and processes third party credit card payments and E Payment Deposits for courts statewide.

Reviews third party credit card chargebacks and assists with necessary case management adjustments.

Serves as a point of contact for the Department of Finance Authority vendor file, journaling deposits and processing W9s for vendors.

Travels to courts statewide to provide trainings on end-of-month reporting, stale dated checks and over payments.

Participates in external audit processes and communicates with Judges and court staff while communicating with external auditors.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of financial accounting and case management systems; accounts payable and receivable; basic accounting; Governmental Generally Accepted Accounting Principles (GAAP); Government Accounting Standards Board pronouncements (GASB); purchasing, inventory control, fixed asset reporting, bookkeeping and depreciation methods; and New Mexico Judicial Branch Rules, policies and procedures.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS

Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid Vacation, Sick and Personal Leave, up to eight (8) weeks

Ten (10) paid holidays

Up to twelve (12) weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities and educational leave

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

What are your benefits worth? Click here to find out

*these benefits vary by job classification or need*

QUALIFICATIONS

• Financial Specialist Senior:

• Education: Associate’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting or a directly related business field.

• Education Substitution: Two (2) years’ of directly related or relevant experience may substitute on a year for year basis.

• Experience: Four (4) years’ of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance and financial reporting, and accounts payable and receivable.
  

• Experience Substitution: A Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting or a directly related business field may substitute for up to one (1) year of experience. Additional relevant education at the Master’s degree level (thirty (30) semester hours’ equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
  

• Financial Specialist:

• Education: Associate’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting or a directly related field.
  

• Education Substitution: Four (4) years’ of directly related or relevant experience may substitute on a year for year basis.

• Experience: Three (3) years’ of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance, financial reporting, and/or accounts payable and receivable.

• Experience Substitution: A Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting or a directly related field may substitute for up to two (2) years’ of experience. Additional relevant education at the Master’s degree level (thirty (30) semester hours’ equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
  

TO APPLY: Apply at or send application or resume supplemental form with proof of education to 2ndjobapply@nmcourts.gov or the address below:

State of New Mexico

Second Judicial District Court

Human Resource Office

400 Lomas Blvd. NW (Third Floor/Room 325)

Albuquerque, NM 87102

Applications not including copies of information requested on the employment application will be rejected.

The Second Judicial District Court is an Equal Opportunity Employer and applicants selected for an interview must notify the Human Resource Division of the need for an accommodation.

EQUAL OPPORTUNITY EMPLOYER