Description:

I) Job Purpose

This is a SUBSTITUTE POSITION WITH A VARIED SCHEDULE AND HOURS AVERAGING FROM 20 TO 32 WEEKLY.
This position is responsible for providing administrative support for the HR Department. Support includes; data entry, receptionist to HR front desk, bookkeeping, accurate recordkeeping, maintaining file documentation, and accurately managing multiple tasks. Excellent customer service is required through the flow of information via in person, telephone, fax, email, memos, letters, etc. Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the department.

II) Essential Functions
A. Administrative
Performance Requirement(s):

Pre-screen applicants
Face to face onboarding prior to hire with perspective employees
Processes all request for employee ID badges
Assist with department projects as needed
Answer, screen and transfer inbound phone calls
Receive and direct visitors and staff
General clerical duties including photocopying, fax and mailing
Handle requests for information and data
Resolve administrative problems and inquiries
Prepare written responses to routine inquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Work with HR admin to schedule and coordinate meetings, appointments and travel arrangements for management team as needed.
Record, compile, transcribe and distribute minutes of meetings
Open, sort and distribute incoming correspondence
Coordinate maintenance of office equipment
B. Operate multiple database system for HR department
Performance Requirement(s):

Maintain electronic and hard copy filing system
Retrieve documents from filing system
Maintain all personnel file documentation in the computer and in the required paper files
Enters data and generates reports, participates in database research.
Updates agency intranet on HR related items
C. Recordkeeping
Performance Requirement(s):

Coordinate and maintain records for staff on pending documentation
Manages surveys of terminated employee files
Assist with internal/external audit requests.
Coordinates the monthly reporting Metrix for department
D. Key Competencies.
Performance Requirement(s):

Communication skills - written and verbal
Planning and organizing
Prioritizing
Problem assessment and problem solving
Information gathering and information monitoring
Attention to detail and accuracy
Flexibility
Adaptability
Customer service orientation
Teamwork
Bookkeeping
Managing multiple priorities
Multi-tasking
Versatility.
E. Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community. We Provide Access to Services. We Link People to Resources. We Empower People.”

F. Perform other job duties or responsibilities as requested or assigned.

III) Knowledge of Laws, Regulations, Policies/Procedures, Skills, and Abilities

MHMR of Tarrant County policies and procedures.
Knowledge of letter formats, computer usage, office equipment
Ability to maintain confidentiality of HR matters and files
Knowledge of Word Processing
Ability to independently plan and organize work
Ability to establish and maintain effective working relations with supervisor, co-workers, other MHMRTC employees and staff working for outside agencies
Ability to understand and carry out oral and written instructions
Ability to produce quality work in stressful situations
Ability to communicate effectively in written and oral forms
Ability to maintain self-control
Working knowledge of office practices, business English, spelling, punctuation, and math computations
Typing speed of 40 wpm
Ability to provide quality customer service
Ability to learn new software applications.
Additional duties as required

IV) Internal & External Customer Service

This position has extensive internal and external contact.
This position will have above average verbal and written skills

V) Travel

Driving for work is not required in this position. Work related training maybe at varied locations and employee is responsible for getting to and from the training location.

Minimum Requirements:

Job Requirements:
Required Education
High School Diploma/GED

Required Experience
Two and a half (2.5) years

Defined Experience
Clerical, administrative, or human resources

Substitutions
Education for experience

Required License
Must provide license (if applicable) and official documentation of all educational attainment i.e. Transcript/Degree/Certificate

Required Supervisory Experience
None

Testing Requirements
Pre-employment tests including drug and TB Screening, Physical Exam including balance and lift test.
Satori Alternatives to Managing Aggression (SAMA) Protection

Lifting Requirements
None

All staff are required to participate in agency Emergency Preparedness and Environmental Safety programs and may be assigned by their departments as a key/essential staff level function during critical events or for the purpose of sustaining business continuity.

This position may require temporary or permanent re-assignment to any MHMR Tarrant facility as determined by program needs and /or the Division/Director.

Assigned work hours may change as the needs of the agency change.

The functional Title of this position may change as the needs of the agency change.

All work will be complete within the scheduled work hours. All non-exempt (hourly) employee are expected to clock In and out for each work shift, no work done should be done off the clock.

Prior approval from supervisor is required for all Paid Time Off (PTO) and Overtime.

MHMR reserves the tight to change, and to or eliminate a position as it deems appropriate.

Employment is at will, as well as agency needs may change.

Agency dress code is to be followed at all times.

Physical on-site presence, including regular attendance and punctuality is an essential function of this position. Any change or adjustments to your assigned work schedule or shift hours must be approved by your supervisor in advance.

Our Benefits:

Our total rewards program offers benefits* to full time employees beginning 1st of the month following hire date including but not limited to:

• Comprehensive healthcare options (Medical, Dental, and Vision)

• Life insurance and additional supplemental accident and hospitalization plans

• 401a match and 457 deferred compensation plans

• Paid vacation and holidays; varied flexible work environment locations

• Annual tuition reimbursement program

• Student Loan Forgiveness

• Professional development programs and training

• And more…..

Insurance eligibility:

• Full time employees begin 1st of the month following hire date

• Market driven positions (full time or part time) begin immediately after hire date

• Select part time market driven positions are eligible for most insurance plans

• Substitute status jobs are not eligible for benefits

For more information, click here.

Job Type: Full-time

Pay: $24,000.00 - $25,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Fort Worth, TX 76107: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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