The Department of Administration is a core service agency serving the Governor, legislature, state agencies, local governments, and the public. Its mission is to provide leadership, innovation, solutions, and support to help our partners succeed.

Working Title: Staffing Representative
Job Class: Human Resources Specialist 3
Agency: Administration Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/16/2023
• Closing Date: 06/06/2023
• Hiring Agency/Seniority Unit: Administration Dept / Administration-Confidential
• Division/Unit: Human Resources Staffing
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $27.93 - $41.24 / hourly; $58,317 - $86,109 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Telework Eligible: Yes
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to provide professional level human resource services (workforce planning, classification and selection, recruitment, and contract administration) and consultation to managers, supervisors, and employees of assigned accounts for Minnesota Management and Budget. This position develops and maintains full business partnerships with assigned programs and divisions to ensure that strategic human resource planning is promoted and utilized as a critical and integral requirement in meeting business objectives.

Minimum Qualifications

Three years of professional-level human resources experience. (Note: A Bachelor’s degree in Human Resources, Business Administration, Public Administration, Psychology, Organizational Behavior, or a related field may substitute for one year of experience.)

All applicants who meet the above experience/education requirements for HR Specialist 3 will be further evaluated based on the following:

EXPERIENCE:

• Experience using multiple recruiting strategies and proficiency in the use of an applicant tracking system (ATS), such as the PeopleSoft Recruiting Solutions ATS or similar.
• Experience coordinating vacancy-filling/selection activities such as developing job postings/announcements, determining position qualifications, reviewing applicant qualifications, developing interview questions with scoring anchors, and assisting supervisors with hiring processes.
• Experience interpreting and applying policies, procedures, contracts, pay plans, legal documents, etc.

SKILLS IN:

• Analysis and critical thinking sufficient to evaluate complex information; ask questions and conduct research; conduct and document job analyses; and make job classification and selection-related decisions and recommendations within acceptable timelines.
• Written and verbal communication sufficient to effectively explain HR policies, procedures and collective bargaining agreement provisions to management, staff and job candidates; relay sensitive/unfavorable concepts and decisions; compare/contrast information; compose thorough job audit documentation; develop job announcements; and write interview questions and scored anchors. A sample demonstrating your writing skills may be requested.
• Human/interpersonal relations sufficient to interact professionally and respectfully with management, staff and job candidates.
• Reading comprehension sufficient to understand, apply and interpret laws, regulations and procedures, and understand and effectively carry out complex directions.
• Customer service sufficient to meet the needs of customers in various department locations.
• Word processing and spreadsheet software (preferably Microsoft Word and Excel) sufficient to create correspondence and spreadsheets.

ABILITY TO:

• Work as part of a team and independently to research and respond to issues; effectively prioritize a demanding workload; and juggle multiple tasks simultaneously.

Preferred Qualifications

• Experience in a unionized work environment.
• Human resources experience with the State of Minnesota.
• Experience administering and interpreting the provisions of collective bargaining agreements or company plans.
• Knowledge of the state’s classification, compensation, recruitment, selection, and affirmative action processes sufficient to make decisions, recommend actions and solutions, justify recommendations and produce documentation for decisions.

Additional Requirements

Successful applicants must pass employment reference checks and a criminal background check through American Databank.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Jennifer Otley at jennifer.otley@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jennifer Otley at jennifer.otley@state.mn.us.

About Administration Dept

The Department of Administration is a core service agency serving the Governor, legislature, state agencies, local governments, and the public. Its mission is to provide leadership, innovation, solutions, and support to help our partners succeed.

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.