Position: Income Auditor/AP Clerk

Department: Finance/ Accounting

Job Summary

This position oversees the daily audit procedures necessary to verify the accuracy and balance the financial operations of the Grand Beach Hotel Group. Performs accuracy verification on all invoices/statements received and issues checks for payment to vendors, suppliers and contractors. Additional responsibilities include preparation of various reports; assisting in general ledger and month end closing activities.

Job Specifications

Qualifications

• High school diploma or equivalent
• Two + years experience in Hospitality Accounting, income/night audit supervision
• Ability to operate basic office equipment
• Opera and Micros experience preferred
• Thoroughly knowledgeable of computer software Window, Excel, Word
• Effective management, leadership, organizational and communication skills
• Ability to work flexible schedule to include weekends and holidays

Job Duties

Job Specific

• Supervises the accuracy verification of Front Office, Food and Beverage and other revenue center activities
• Oversees the daily balancing of cash, direct bill, credit card and other revenue related accounts
• Maintains accurate up to date reference documentation regarding all standard rates, group and special rates, packages and promotions offered by the Grand Beach Hotel Group
• Monitors the daily auditing of banquet checks, event orders, cover counts and guarantees to ensure accuracy and completeness of information and billing
• Supervises review of group room block-pick-up/attrition figures and verification of accuracy and completeness of room charges and complimentary rooms provided
• Oversees review of adjustments, paid-outs and miscellaneous charges to ensure appropriateness and conformity to established procedure, initiates correction where necessary, reports deviations to management

• Ensures submittal of all allowance vouchers to appropriate management for review and approval
• Performs adjustments of Daily Activities Report to reflect rebates and miscellaneous charges, daily
• Supervises tracking and reporting activities related to pooled gratuities, charged tips, sub contractor revenue splits
• Monitors rate variance investigation and reporting activities
• Supervises/assists in the preparation and distribution of daily activities reports
• Assists in the investigation/correction of errors/discrepancies discovered in audit process
• Ensures accuracy and timeliness of audit completion, and prepare the daily revenue report for corporate
• Reconcile all third party transactions and house account charges.
• Reconcile and balance taxes daily.
• Prepares and inputs daily journal entries and upload them into the accounting system.
• Assists in the General Ledger reconciliation
• Assists in random cashier house bank audits
• Completes reconciliation and submission of credit cards to merchant vendor
• Assists in the end of month closing activities and reconciliation of clearing accounts
• Ensures adherence to all departmental and Grand Beach Hotel Group guidelines, policies and procedures
• Attends required hotel meetings to: keep abreast of in-house activities/promotions and events; maintain communications with other departments throughout the hotel
• Reviews open purchase order file, checks on past due invoices weekly
• Obtains original copies of all purchase orders and matches same to related receiving materials
• Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers
• Performs accuracy verification of items received, prices charged and invoice extensions
• Reports deviations from established purchasing/receiving procedures to supervisor
• Assigns expense code allocations from chart of accounts to items on invoices
• Submits coded invoices for review by Supervisor
• Maintains trace file for payment of recurring expenses in a timely manner
• Posts/inputs invoice data into accounting record daily
• Verifies accuracy of data posted,
• Prepares approved and signed checks for mailing in a timely manner (or as required by law)
• Assigns expense code allocations from chart of accounts to items on invoices.
• Works with vendors and suppliers to resolve discrepancies and/or confirm payment of outstanding invoices.
• Maintain and update checkbook in consistence with company standards
• Other duties as assigned

General

• Promotes and applies teamwork skills at all times
• Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance
• Is polite, friendly, and helpful to guests, management and fellow employees
• Executes emergency procedures in accordance with hotel standards
• Complies with required safety regulations and procedures
• Attends appropriate hotel meetings and training sessions
• Maintains cleanliness and excellent condition of equipment and work area
• Complies with hotel standards, policies and rules
• Recycles whenever possible
• Remains current with hotel information and changes
• Complies with hotel uniform and grooming standards