The Procurement Division of the Human Resources Department seeks well-qualified candidates for the position of IS Project Manager II (eProcurement Solution).

The Procurement Division is in the beginning stages of implementing a new County-wide eProcurement Solution (Solution) which will replace the existing system. The IS Project Manager II (PM) will serve as the coordinator of and have primary responsibility for the implementation of the Solution. The implementation of the Solution is estimated to take 18 months. This position will be funded for the duration of the project, which could end sooner than 18 months, or take longer than 18 months. It is expected the selected individual will manage the project to completion.

Success with the implementation of the Solution will require a blend of knowledge, skills, and abilities including procurement experience, software implementation/project management experience, and excellent interpersonal communication skills.

Under general direction of the Procurement Managers the PM will work as the liaison with the Contractor to implement the Solution, ensure the Contractor is following the Solution specifications as stated in the contract, and is assisting in resolving issues as they arise.

This PM will also work with the County’s departments to coordinate and manage their migration of data and to ensure each department is on track to finish their implementation by March 2024. Each of the County’s 29 departments will assign a Departmental Procurement Officer (DPO) to liaise with the PM and as necessary, the Contractor.

The PM will work with the County departments to develop data standards for new data and to create requirements for the data conversion and migration from the legacy system and other data sources into the Solution. The PM will also work with the Procurement Managers to ensure the uniformity, integrity, and consistency of the Solution and to create the standards and methods for data maintenance. As part of the process, the PM will facilitate the creation of the business data model, develop the business data transformation rules, and work closely with the departments for any data cleanup and conversion activities.

The position will be responsible for the acceptance and data reconciliation of all data moved from the legacy systems into the Solution. The position will also have a strategic role in ensuring the Solution data interfaces with the various electronic systems of the County including Workday – our HRIS system, OFAS – our internal budget system, and OKTA – our payroll system.

This position will have a hybrid option of work-from-home and work-in-the-office. However, because of the nature of the project, it is likely the majority of time will be spent in the office.

This is a limited term, at-will position. Limited Term Employees are assigned to projects for the duration of the project, and not to exceed three years. The estimated time for the implementation project is 18 months. Limited term employees receive medical and dental benefits, like regular employees, and a defined contribution retirement plan.

Information for current County employees: Current and regular County of San Mateo Employees who are interested in this assignment must submit application materials and compete in the selection process. If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note there is no guarantee that you will be allowed by your department to rotate into this assignment nor is your department obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.

The ideal candidate will possess a bachelor's degree and at least four-to-five years of increasingly responsible experience in procurement contract management with at least two-to-three years in relationship management and two-to-three years in procurement software management/implementation.

Experience in creating and managing complex Requests for Proposals (RFPs) and contracts; and experience customizing, configuring, or implementing procurement software is an added advantage.

Knowledge of:

• 
  Principles and practices of public procurement processes, including current trends in policy, planning, finance, and related issues.
• Laws, codes, and regulations governing public procurement.
• Applicable federal, state, and local laws and regulations.
• Knowledge of public procurement processes at the organizational and departmental levels.
• Organization, procedures, and responsibilities of the Procurement Division.
• Related computer systems and applications.
• Relationship management skills.
• Techniques for providing a high level of customer service by effectively dealing with contractors and County staff.

• Organize, direct, coordinate, and evaluate the operations of the procurement processes.
• Develop, implement, and interpret objectives, goals, policies, and procedures that meet County standards.
• Monitor Contractor’s progress and ensure the project is meeting milestones.
• Analyze problems, identify alternative solutions, anticipate consequences, and implement recommendations.
• Design and recommend business processes and workflow strategies.
• Plan, organize, and define project requirements, methods, and end objectives in consultation with end users; perform risk assessments; develop concept documents, impact analyses, and stakeholder analyses; draft process documentation; coordinate project activities with team members, other section staff, user representatives, and outside vendors.
• Plan, schedule, and conduct training classes and demonstrations; determine training objectives and requirements; prepare and design training materials, reference guides, and user manuals.
• Develop and recommend comprehensive standards, policies, procedures, and technical documentation.
• Maintain effective working relationships with Departmental Procurement Officers (DPOs).
• Provide recommendations to managers and supervisors on the development of long- and short-term system infrastructure plans.
• Write and maintain user and technical operating instructions and documentation; provide training to users and other technical staff and advise on best practices.
• Communicate effectively to diverse audiences, both orally and in writing.
• Prepare clear, concise reports, policies, contracts, and correspondence
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted during work.

• Principles and practices of project management, including identifying technology needs and issues, researching and evaluating technology and applications, determining the most effective courses of action, and implementing solutions.
• Research and reporting methods, techniques, and procedures.
• Advanced techniques and methods of system evaluation, implementation, and documentation.

• Coordinate and plan applications development, enhancement, and maintenance projects.
• Identify, evaluate, and solve information services problems and design and implement new or revised systems and procedures for the automation of information processing.
• Collect, analyze, and interpret procedures and data and develop sound conclusions, recommendations, and solutions.
• Prepare clear and concise program documentation, system and user procedures, reports of work performed, and other written material.
• Deal tactfully with the customers and staff in providing information, answering questions, and providing customer service.

This is an Open and Promotional recruitment. Anyone may apply. Current County of San Mateo employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, or SEIU or AFSCME represented extra help/limited term position prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of an Application Screening (weight: pass/fail) and an Interview (weight: 100%), which may include the evaluation of a brief writing exercise given immediately preceding the interview. Applicants must successfully pass the Application Screening to move forward to the interview. Candidates must successfully pass the interview to be placed on the eligible (hiring) list.

Depending on the number of applications a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. For that reason, not all applicants with the minimum qualifications are guaranteed to advance through the recruitment. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to www.jobs.smcgov.org to apply.

In addition to completing the standard Employment Application form, responses to the Supplemental Questionnaire (attached to the application form) must also be provided.

TENTATIVE RECRUITMENT SCHEDULE
Final Date to Apply: May 9, 2023, at 11:59 PM
Application Screening: May 10-11, 2023
Panel Interview: May 17 and/or 18, 2023

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Analyst: Chet Overstreet – 04262023 (V306 – IS Project Manager)