Legal Secretary - Immigration

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a bilingual Legal Secretary for our Miami office’s Immigration Team, who will assist with general secretarial duties.

Our Firm is currently operating on a hybrid work schedule. Employees work three days per week in the office and may work two days remotely from home.

Essential Duties and Responsibilities:

• Prepare correspondence to clients.

• Open new client and new matter files using Firm software.

• Keep paper and electronic files for Professionals and clients; maintain email and electronic files using Firm software.

• Schedule appointments, manage and confirm the calendar for the Immigration Team; make travel arrangements; set-up conference calls and video meetings.

• Prepare and submit expense/reimbursement reports.

• Open and route mail and email, attaching appropriate files and documents.

• Liaise with document services for all document production projects.

• Other duties as assigned.

Required Education/Experience:

• A minimum of one year of experience in a professional services environment, preferably a law firm.

• High school diploma required.

• Training will be provided but applicant must demonstrate a willingness to learn.

• Proficiency with MS Word, Outlook, Excel.

• Ability to organize/prioritize workload and work in a fast-paced environment.

• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.

• Proven work ethic.

• Ability to problem-solve and anticipate issues/problems.

• Ability to work overtime, as needed.

• Must be bilingual in English and Spanish, written and verbal.

• Medical
• Dental
• Vision
• 401K Program
• Pension Profit Sharing Program
• Paid Time Off
• Paid Holidays