Maintenance Administrative Assistant Job at Northern Virginia Community College
This position provides quality general administrative services and support to the Facility Manager and staff by managing an effective and efficient operations of the campus Facilities Department. This position provides administrative assistance to the Facility Manager, manage budget expenditures for the department, manage and create office files, and when necessary, provide instructions to technicians of work to be completed. Provide emergency response procedures, maintain work order records, manage department community service program, procurement operations and department financial management.This is an entry to mid-level position.
Duties and Tasks:
- Process/coordinate/schedule work requests and daily work orders.
- Prepare/process procurement documents including purchase orders for distribution and approval.
- Manage budget expenditures and reconcile credit card account.
- Maintain an effective and prompt communications system with all internal and external parties. Generate correspondence, maintain records, file and produce various reports.
- Maintain time and leave records. Provide exemplary customer service.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Office experience and ability to prioritize work.
- Strong organizational, administrative and customer service skills.
- Ability to work independently.
- Good telephone etiquette.
- Excellent computer skill in Microsoft Office suite.
- High initiative, positive attitude and detail oriented.
Minimum Qualifications:
- High School graduate or GED.
- Some office experience with procedures, computer skills and operation of office machines.
- Valid drivers license and good driving record.
- Some experience in computer-based work order systems.
- Some experience in a higher education facilities maintenance setting.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
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