Management Assistant Job at Rutgers University
Position Details
Position Information
Recruitment/Posting Title
Management Assistant
Job Category
Staff & Executive - Administrative & Support
Department
RWJ-Education-PISC
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Management Assistant in the Office of Education within the Robert Wood Johnson Medical School.
The Management Assistant shares administrative responsibility for the operation of areas within the Office of Education. Responsible for purchasing and tracking of orders. Supports the director/dean of simulation. Provides coordination of clinical education electives at the medical school.
Among the key duties of this position are the following:
The Management Assistant shares administrative responsibility for the operation of areas within the Office of Education. Responsible for purchasing and tracking of orders. Supports the director/dean of simulation. Provides coordination of clinical education electives at the medical school.
Among the key duties of this position are the following:
- Manages purchasing. Oversees inventory and places orders. Collaborates and completes all required forms. Tracks status of orders and provides financial summaries.
- Supports medical school clinical electives, including pulling and disseminating rosters, collecting, transcribing and entering grades/comments, and answering questions from directors and students.
- Provides support to the Director of Simulation Education, including moving mannequins and setting up computers, setting schedules and stewarding communications.
- Maintains, updates, and improves the office of education website pages.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Exempt
Grade
20S
Position Salary
Annual Minimum Salary
51688.000
Annual Mid Range Salary
61720.000
Annual Maximum Salary
73062.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree plus two (2) years of professional experience involving organization and administrative practices preferably in an educational institution.
- Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Must have experience with word processing, spreadsheet, and other office software.
- Must have strong communication and organization skills.
- Applicants must thrive in a busy office working on a team and able to handle multiple projects simultaneously.
- Must be professional in all interactions including phone and e-mail.
- Ability to proactively problem solve and follow through on tasks and projects.
Preferred Qualifications
- RBHS purchasing rules and software.
- Website development and maintenance experience.
- Experience with PeopleSoft and maintaining financial records.
Equipment Utilized
- Computers, RU marketplace, web design software, word processing and spreadsheet software.
Physical Demands and Work Environment
- PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. Ability to move simulation mannequins between campus locations.
- WORK ENVIRONMENT; Office environment. Moderate noise.
Special Conditions
Posting Details
Posting Number
23ST0692
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Piscataway (RBHS)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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