Office Administrator Job at Houlihan Lokey
Business Unit:
Corporate Finance
Industry:
No Industry
Overview
Houlihan Lokey (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and financial and valuation advisory. The firm serves corporations, institutions, and governments worldwide with offices in the United States, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services.
Houlihan Lokey is the No. 1 investment bank for all global M&A transactions, the No. 1 M&A advisor for the past seven consecutive years in the U.S., the No. 1 global restructuring advisor for the past eight consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 20 years, all based on number of transactions and according to data provided by Refinitiv.
Job Description
The Office Administrator is responsible for providing day-to-day support to the occupants of the office as well as maintain the office. This involves various responsibilities, including, but not limited to local process management, project management, responding to facilities related inquiries, set-ups for new hires and guests, building security management, vendor relationships and coverage in related areas such as reception, hospitality and reprographics, and administrative support for the occupants of the office.
Responsibilities
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Walk-through of the office space to ensure the office space is clean and organized at the start of and throughout the day.
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Manage floorplans – make additions, deletions and changes as needed to keep plans up to date real time.
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Coordinate furniture and stock deliveries
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Ensure workspaces for guests and new hires are set -up with supplies and name tags at the beginning of the day.
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Assist with arranging for regular maintenance of equipment (e.g.. heating and HVAC system, alarms, security cameras). Handle maintenance calls for repairs to office space, furniture and appliances.
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Assist in supply ordering for the office and departments.
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Issue and deactivate building security ID cards and parking where applicable.
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Ensure compliance with health and safety regulations.
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Track ad-hoc facility expenses.
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Work with Office Manager for onboarding and offboarding processes.
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Guide employees to the appropriate resources to resolve office related inquiries or issues.
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Provide support for other HR projects and perform duties as assigned
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Provide administrative support for onsite officers such as entering expenses, scheduling meetings, arranging travel, data entry
Basic Qualifications
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Exceptional detail orientation and organization skills (with strong sense of urgency and follow up/follow through)
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Strong analytical, organizational, and problem-solving capability
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Basic project management skills
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Understanding of safety regulations in offices
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Familiarity with office equipment and security systems
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Significant experience working with Microsoft Outlook, Word, Excel and PowerPoint
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Ability to multi-task in a fast-paced environment
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Strong interpersonal and customer service skills with clients and team members
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Strong, clear and professional written and verbal communication skills
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Ability to actively listen and accurately interpret directions and instructions
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Actively seeks and responds positively to feedback; highly coachable
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Takes personal responsibility for the quality and timeliness of work; achieves results with little oversight
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‘Can-do’ attitude and proactive, solution-focused individual
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Exercise good judgment, a high level of integrity and ability to maintain confidentiality at all times
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Displays a level of professionalism in accordance with the Company’s values
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Ability and desire to help define role and develop new skills, as specific responsibilities may change over time
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Ability to have a flexible work schedule
Salary Range
Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package. The firm’s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:
$70,000.00-$90,000.00
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate’s relevant qualifications, skills, and experience and the location where this position may be filled.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.
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