Office Associate - Graduate Orthodontics Job at Marquette University
Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off to start, and tuition benefits for employees, spouses, and dependents with no payback requirement! View details of our total rewards package here.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off to start, and tuition benefits for employees, spouses, and dependents with no payback requirement! View details of our total rewards package here.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
This role is responsible for providing administrative support to the Director, Faculty, Residents, and Staff in the Graduate Orthodontic Program, including frequent front desk support of clinic as needed.
1.Act as the administrative point of contact for the Orthodontic Program.
2. Provide overall administrative professional support for the Program.
3. Coordinate day-to-day operations of the Program to ensure quality service is provided to students, faculty, staff, administrators, and patients.
4. Manage, update, and distribute faculty and resident schedules.
5. Approve timesheets and time-off requests for non-exempt staff.
6. Support front desk service to patients, both in-person and on the telephone.
7. Establish and communicate treatment payment plans. Execute patient contracts.
8. Coordinate and schedule all Program activities, including lectures, in-service programs, etc.
9. Provide support for all alumni association activities (correspondence, membership management, dues collection).
10. Arrange and coordinate annual interview process for prospective residents. Oversee orientation and onboarding of new residents.
11. Make all arrangements for resident graduation event and program.
12. Engage technical support from Dental Informatics as needed.
13. Perform other duties and responsibilities as required, assigned, or requested.
Required Knowledge, Skills and Abilities
2. Provide overall administrative professional support for the Program.
3. Coordinate day-to-day operations of the Program to ensure quality service is provided to students, faculty, staff, administrators, and patients.
4. Manage, update, and distribute faculty and resident schedules.
5. Approve timesheets and time-off requests for non-exempt staff.
6. Support front desk service to patients, both in-person and on the telephone.
7. Establish and communicate treatment payment plans. Execute patient contracts.
8. Coordinate and schedule all Program activities, including lectures, in-service programs, etc.
9. Provide support for all alumni association activities (correspondence, membership management, dues collection).
10. Arrange and coordinate annual interview process for prospective residents. Oversee orientation and onboarding of new residents.
11. Make all arrangements for resident graduation event and program.
12. Engage technical support from Dental Informatics as needed.
13. Perform other duties and responsibilities as required, assigned, or requested.
- High School education.
- Two years proven experience as an executive administrative assistant, senior executive assistance or in another office administrative role
- Good organizational and customer service skills.
- Excellent written and verbal communication skills.
- Discretion, flexibility, and courteous demeanor
- Ability to maintain confidentiality.
- Ability to work and communicate with people from a diverse population.
- Ability to work independently with little supervision and constant interruptions in an environment that can be stressful at times.
- Ability to multitask and prioritize daily workload.
- Computer competency with word processing and spreadsheet applications required.
Familiar with dental/orthodontic management system, e.g., axiUm, and dental insurance information. Knowledge and experience in a health care/dental office setting.
Department Dental School Posting Date 01/04/2023 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.