Job description

About JustWorld International

Established in 2003, JustWorld was founded to provide equestrians with a way to help fracture the cycle of poverty by supporting carefully vetted education, healthcare and nutrition programs for children around the world. Thousands of ambassadors from more than 40 countries have since committed to “ride for the cause” and assist in a variety of ways to support JustWorld in accomplishing its mission. Equestrian-based companies and events worldwide support JustWorld’s efforts, and the governing body of the global equestrian sport, the FEI, has endorsed JustWorld by declaring the organization as an official charity partner. In 2022, JustWorld is helping improve the lives of nearly 10,000 impoverished children around the globe on a daily basis.

JustWorld International is a 501(c)(3) charitable organization in the United States and tax-deductible donations are accepted in the United States. JustWorld International has no political or religious affiliation.

Executive Summary

Reporting to the Executive Director, the Operations Administrator serves as the backbone of the organization. This position has three primary base pillars: giving overall administrative support to the Executive Director and the Internal Team, ensuring the effectiveness of the organizational financial and operative functions, and excelling in administrating the day to day operations with a strategic mindset.

Responsibilities by Function

Financial Management

• Supporting the Executive Director to determine the annual budget and develop revenue planning process in order to ensure the continuous growth of the organization.
• Manage, analyze and report on monthly and quarterly assessments and forecasts of the organization's financial performance against financial and operational goals.
• Oversee short and long-term financial and managerial reporting, monitor progress and changes while keeping the Executive Director abreast of the organization’s financial status.
• Manage day-to-day processing of accounts receivable and payable and producing reports as requested.
• Reconcile monthly activity with the Bookkeeper to generate year-end reports, fulfil tax-related requirements and manage employee credit card payments.
• Working together with the Head of Fundraising and Development to maintain, develop and monitor all fundraising and accounting systems and procedures. Capturing all pledges, billings, and receipts and for the recording of all revenue transactions, recommend and implement strategic improvements to the current system.
• Prepare all materials for annual audit/990 filing: annual questionnaire and required documents list, variance testing, management review, fraud testing, and internal controls. Liaise with external auditors and the Executive Director; Finance Committee of the Board; assess any changes necessary.
• Oversee and manage the database, recorded donations, reports, donor informa'on in the organization’s client relations management system (Network For Good).

Operational Excellence

• Provide all information needed to the Manager of Human Resources regarding administrating payroll, compensation, holidays, health insurance, per diem and other benefits.
• Collect and manage new participant, volunteer and staff information, renewals and annual updates.
• Manage and increase the effectiveness and efficiency of support services (HR, office management, and financial record keeping) through improvements to each function as well as coordination and communication between support and program functions.
• Develop and maintain organizational policies and regulate compliance.
• Manage service provider agreements.
• Maintain JustWorld International’s archival and administrative files.

Risk Management

• Oversee organizational insurance needs including coverage, renewals, audits, and requirements.
• Oversee compliance with government, regulatory, accrediting and licensing guidelines.
• Monitor safety and liability issues and advise the Executive Director with optimal procedures to minimize risk.

Other Functions

Contribute to planning, executing, and coordinating special events ranging in size from 20 to 750+ attendees, taking responsibility for specific aspects as needed.

Position Requirements

Education

• College degree in business and management, business administration or equivalent work experience.

Knowledge & Experience

• Demonstrated experience in financial management.
• Experience in working with and understand QuickBooks and reports.
• Experience in working with CRM systems (Network For Good is a plus).
• Excellent computer skills and proficient in Excel, Word, Outlook and Access.
• Excellent communication skills both verbal and written.
• Excellent interpersonal skills and open to direction and collaborative work style and commitment to get the job done.
• Experience with nonprofit audit, tax, compliance, budget, and resource development.
• Demonstrated resourcefulness in sejng priorities, proposing new ways of creating efficiencies,and guiding investment in people and systems.
• Ability to deliver responsibilities effectively, attntion to detail and follow up.
• High comfort level working in a flexible and dynamic environment.
• Personal qualities of integrity, honesty, synergy, credibility and a commitment to JustWorld International’s mission.

Job Type: Full-time

Salary: $50,000.00 per year, plus bonus

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Wellington, FL 33414: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: Hybrid remote in Wellington, FL 33414

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Wellington, FL 33414: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative experience: 5 years (Preferred)

Work Location: Hybrid remote in Wellington, FL 33414

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