Records Clerk Job at Pasco County Clerk & Comptroller
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. A qualified teammate or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.
Under general supervision perform clerical work requiring application of various work methods, procedures, policies, practices and departmental functions related to the processing of documents and files. Career Progression is available from Levels I through IV. For new hire initial placement, this position is historically filled at a Level I. In some cases, an applicant's knowledge, skills, abilities, and education may qualify him/her for a higher level. Active teammates in this position have the opportunity to progress to higher levels.
Provide customer assistance to individuals requesting non-technical information.- Receive documents for filing; verify, classify, sort, and process according to departmental policies and procedures.
- Perform cashiering functions as needed.
- Provide courteous, professional customer service.
- Generate correspondence, notices and reports according to established policies, practices of assigned area.
- Conduct research of records/files for information, redacting, retentions, or destruction related to assigned area.
- Scan/image and index documents according to departmental procedures.
- Prepare meeting agendas or packets of related information.
- Will attend meetings and take minutes. Some meetings will require an adjustment to normal work hours to attend early morning or evening meetings. Travel between New Port Richey and Dade City is required as needed.
- Perform other duties as required.
Verifiable, related work experience may be substituted in lieu of postsecondary educational requirements if a candidate is otherwise qualified for the position. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of postsecondary educational requirements is authorized as follows:
- Graduation from high school or possession of an accredited equivalency diploma AND the ability to pass skills tests such as typing, spelling, grammar, and math, OR;
- Graduation from high school or possession of an accredited equivalency diploma AND one (1) year of clerical experience preferably with a government entity AND the ability to pass skills tests such as typing, spelling, grammar, and math within one (1 ) year.
Some positions require the ability to lift boxes that may weigh up to fifty (50) pounds. Ability to push and pull a handcart or dolly loaded with an average of 8 to 12 boxes that may weigh up to 50 pounds each.
Position has no supervisory responsibility, but may train teammates.
Valid driver's license required.
Complete employment history for at least 10 years is required.
Must have knowledge of office procedures, business English, spelling and arithmetic.
Ability to use various equipment and programs which may include any of the following: personal computer (PC), Microsoft Office applications, calculator, cash register, plat copy machine, microfilm reader/printer, microfiche, photocopier, FAX transmitting machine, and scanner.
Ability to work with confidential and/or sensitive data, interpret and comply with state and federal guidelines as well as legal advice restrictions for the Clerk & Comptroller's office.
Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges. Ability to work in a fast paced environment with frequent interruptions while maintaining speed and accuracy.
Position and duty location may vary between East and West side of the County based on workload.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
ADA Statement
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
Veterans Preference
The Office of Nikki Alvarez-Sowles, Esq. values the service veterans and their family members have given to our country and the Office supports the hiring of returning service members and military spouses. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Eligible veterans and their spouses are encouraged to apply.
On the 1st of the month following 60 days of employment:
- Health & Welfare Benefits that may include but not limited to health, prescription, dental, life insurance, disability
Other Benefits:
- Paid Time Off
- Major Medical Leave after 12 months of employment
- Paid Holidays
- Paid Birthday
- Wellness Centers
- Discount programs for fitness centers, eyecare, event tickets, travel, etc.
- Business casual work environment
- Retirement
- Elective Optional Benefits (Aflac, Voluntary Life/Disability, etc)
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