• Location: Remote/Mobile-Shared-122 PST time zone preferred

• Number of openings: 1

• Submittal limit per supplier: 3

• Estimated start date: ASAP

• Estimated end date: 06/30/2022-chance of extension

• Bill rate max (if applicable): Open market rate

• Daily schedule and OT estimate:40 hours a week Monday-Friday

• Equipment or software required: a laptop, mouse, and headset supplied by vendor

• Workspace type: remote/Mobile-shared-122

• Program office contact: v-hkalil@microsoft.com or ushubsup@microsoft.com

NOTE: Confidential information may not be shared with suppliers.

Job Description:

Provides highly complex administrative support for an executive as well as business groups/global regions. Prioritizes own time, high-level manager’s time, and manager’s directs’ time. Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management. Proactively manages logistics for business group meetings/events. Uses diplomacy and professionalism to draft communications for high-level manager. Creates data management plans and manages data by using the advanced features of Microsoft products/tools. Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group. Anticipates and removes administrative roadblocks and makes timely decisions across the business group. Directly resolves customer requests and hosts business guests. Skills: All qualifications of an Admin Assistant, plus 5-7 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. Previous Microsoft experience preferred.

Story Behind the Need – Business Group & Key Projects

• Business group
• Surrounding team & key projects
• Purpose of this team
• Reason for the request
• Motivators for this need
• Budget approved (Y/N) Y

• GM Sales
• - works in sales and finalized
• - supports Americas lead
• -he has about 5 managers
• - looking for someone to help
  

Typical Day in the Role

• Typical task breakdown and rhythm
• Interaction level with team
• Chance for flex hours or remote
• Chance for extension later – Y/N Y
  

-calendaring the bulk

- travel- a couple times a month

- expenses- every month

-and projects- support her as well

-High interaction

Compelling Story & Candidate Value Proposition

• Competitive market comparison
• What makes this role interesting?
• Unique selling points
• Value added or experience gained
  

-work with a lot of company’s exposure- at&t, bank of America, etc.

-connections

Candidate Requirements

• Degrees or certifications required
• Disqualifiers
• Best vs. average
• Performance indicators
  

2+ of experience

No degrees or certifications

Best:

-Microsoft experience

- quick learner

-team player

Performance indicators:

-response time

-how they prioritize

Candidate Requirements (continued)

• Top 3 must-have hard skills

• Level of experience with each (years)
• Stack-ranked by importance
  

1) Microsoft experience

2) calendaring

3)Planning and organization skills

Additional Details & Logistics

• Cost center/IO number
• Explain non-SOW process
• Overtime (busy times, etc.)
• Expenses (parking, food, etc.)
• HeadTrax specifics
  

CC- 10199210

2 hours OT

Candidate Review & Selection

• Shortlisting process (explanation)
• Second touchpoint for feedback (date confirmed)
• Hard skills assessments (expected dates slated)

• HSA will be happening ASAP
• 2- 30 min HSA
  

Sponsor Communication Preferences

• Preferred PMO contact method
• Open to supplier contact (Y/N)
• Contact benefits and boundaries
  

NOTE: Contact with sponsors is prohibited on ALL requests unless explicitly stated above that suppliers may reach out directly. You must contact PMO first if you are still unsure.

• Email
• No